Remote Online Notarization in California: What SB 696 Means for You

A New Era for California Notaries

Effective January 1, 2024, Senate Bill 696 made California the latest state to authorize Remote Online Notarization (RON). For the first time in California history, notaries may perform notarial acts without the signer being physically present — using real-time, two-way audio-video communication technology instead.

This is one of the most significant changes to California notary law in decades, and every commissioned notary should understand what it means for their practice.

What Is Remote Online Notarization (RON)?

RON allows a notary and a signer to complete a notarial act over a secure audio-video platform. The signer is identified using a combination of knowledge-based authentication (KBA) questions and credential analysis technology — rather than a physical ID presented in person.

Documents are executed electronically, and the notary affixes an electronic signature and seal through a state-approved platform.

Key Requirements Under SB 696

• State-approved platform: You must use an RON platform that has been reviewed and approved by the California Secretary of State. Using an unapproved vendor is a violation of law.
• Dual journal entries: Each online notarial act must be recorded in both a tangible (paper) sequential journal and one or more secure electronic journals.
• 10-year record retention: Electronic journals and audio-video recordings must be retained for 10 years after the last notarial act recorded in that journal.
• Credential analysis and KBA: Signers must pass knowledge-based authentication questions and an identity credential analysis check before the notarization can proceed.
• Electronic certificate: The notarial certificate must be in the form specified by statute and signed under penalty of perjury.
• Commission termination protocols: Upon expiration, revocation, or resignation of your commission, you must disable your electronic signature and seal affixation capabilities and deliver all records to the Secretary of State within 30 days.

Can Any Notary Perform RON?

Not automatically. To perform online notarizations, you must first register with the California Secretary of State as an online notary. This is a separate step from holding a standard commission. You will need to complete any required training on RON procedures and select an approved technology provider before you can lawfully begin.

What Types of Documents Are Eligible?

RON may be used for most standard notarial acts — including acknowledgments and jurats — on documents that are eligible for electronic execution. Certain documents, such as wills and specific real property instruments, may have additional requirements or restrictions. Always verify the specific document type before proceeding with an online notarization.

Why This Matters

RON opens California notaries to a dramatically expanded client base — signers who are out of state, have mobility limitations, or simply prefer the convenience of a digital transaction. However, with expanded authority comes expanded responsibility. Before offering RON services, ensure you are fully registered, trained, and equipped with a compliant platform.

The Notary Public Institute will continue to track Secretary of State guidance on RON implementation. Stay tuned for updates.